Copies of recorded documents or vital records can be purchased at the Recorder's Office from 8:00 a.m. to 5:00 p.m. Monday through Friday, except for legal holidays. The customer completes a copy request form and gives it to the clerk. The copy is made at that time. Payment for an over-the-counter copy can be made by cash, check or money order.
A request for a copy can be mailed to the Recorder's Office. All copy requests must have:
- An Address to mail the copy to
- A daytime phone number in case there is a question or problem
- A check or money order to cover the fee for the requested copies
- A self-addressed stamped envelope may speed return
- Number of copies being requested
Requesting birth and death recordsBecause of the increased occurrence of identity theft, new laws were passed to protect birth, death, and non confidential marriage records from misuse. The steps necessary to obtain a birth, death, or non confidential marriage record changed significantly.
Detailed information on the new procedures:
The Fee Schedule details the cost of Birth Certificates, Death Certificates, Marriage Certificates, and other such items / services normally provided by the Clerk Recorder's Office. Some of these are shown below:
Order vitals quickly and conveniently by visiting www.vitalchek.com. By clicking on the "VitalChek©" link, please note that you'll be leaving the County of Sutter Website and will be redirected to VitalChek©. Please Note: Sutter County Clerk Recorder does not accept credit cards or online orders; however, for your convenience, you can process online requests through an independent company that we have partnered with to provide you this service, VitalChek Network, Inc. An additional fee is charged by VitalChek for using this service, and all major credit cards are accepted, including American Express©, Discover©, MasterCard© or Visa©.
If you wish to order by mail, copy requests should be mailed to:
Sutter County Clerk-Recorder
433 Second Street
Yuba City, CA 95991
- The Recorder's Office does accept personal checks. All checks must have the account
holder's name, address, phone number, account number and check number preprinted on them. Checks
should be made payable to Sutter County Clerk-Recorder.
Please Note: The Sutter County Clerk-Recorder's office participates in the Sutter County District Attorney's Check Enforcement Program.
- Money Orders - Money orders should be made payable to Sutter County Clerk-Recorder.